| PRIMARY FUNCTIONS: |
1) This full-time position shall be responsible directly to the Senior Pastor and indirectly to the Official Board, for the efficient administration of the business affairs of the church, working with members and staff to achieve the objectives of the church.
2) Responsibilities include overall direction for the daily operations management of the church building, the coordination of all human resources, financial budgeting & reports, accounting including payroll, facilities use, maintenance, purchasing and technology.
3) Maintain professionalism, discretion and confidentiality as the Church Business Administrator.
DAYS & HOURS:
Regular office hours are Monday through Friday, however, this is a dedicated service and it will be necessary to spend many hours in attendance at various meetings outside of normal hours. Therefore, by mutual agreement, with the Senior Pastor, the Administrator may be allowed to maintain a somewhat flexible schedule. Attendance is required at weekly staff meetings, Board meetings, etc., including Sunday worship services.
1) General Duties:
A. Should have a thorough knowledge of church government and organization for Church By the Side of the Road.
B. Develop a thorough knowledge of the Pastor’s vision and plans and those of the Official Board and committees in the church.
C. Manage all business affairs of the church in direct liaison with the Pastors, Official Board members, committees; endeavor to maintain good rapport with them at all times.
A. Work closely with the Finance Committee in establishing budgets and raising necessary funds for church expenses and programs.
B. Review all expenditures of church funds and monitor correlation to church budget guidelines.
C. Work with the Finance Committee in developing and implementing long-range financial programs, including funds through the use of wills, bequests, endowments, special gifts, etc.
D. Oversee the collection, processing, depositing, recording and disbursement of all church monies in accordance with established accounting principles and policies of the church.
E. Oversee all banking transactions and maintain accurate and up-to-date computer records of all financial transactions.
A. Input weekly contributions into LOGOS software and distribute income reports.
B. Deposit income weekly or as needed.
C. Prepare and distribute quarterly and year-end Giving Statements.
D. Process accounts payable and make sure they are paid in a timely manner.
E. Process payroll for salaried and hourly employees, including monthly tax deposits and quarterly and annual payroll reports; be knowledgeable of all payroll requirements.
F. Issue credit cards to appropriate staff and maintain oversight of their use and transactions.
G. Provide for and maintain supervision of a petty cash fund.
H. Arrange for and oversee all insurance coverage including General Liability, Auto, Medical and Dental.
I. Oversee the 403b retirement plan.
J. Oversee the preparation of all tax filings for the church and make sure all IRS and governmental obligations are met.
4) CBSR Board & Committees:
A. Serve as the designated Chairman of the Deacon Board on behalf of the Pastor.
B. Serve as a liaison to the Deacon Board on behalf of the professional staff and Senior Pastor.
C. Prepare agendas for Board meetings and annual corporate meeting.
D. Assist the Chairs of all Deacon Board Standing Committees by serving as an advisor and representing the Pastor when necessary.
E. Assist the Board and Committees in establishing, implementing, reviewing and revising policies pertaining to their areas of responsibility.
F. See that Board policies and standards are adhered to and that all church actions are in accordance with the CBSR Constitution and Bylaws.
G. Assist the Secretary of the Corporation in maintaining all records, membership lists, deeds, property and tax information, etc., in an orderly and accessible manner.
H. Keep abreast of all laws and regulations affecting the church on behalf of the Deacon Board.
I. Serve as the Chairman and facilitator of the Deacon Nominating Committee.
5) Property & Equipment:
A. Coordinate with the Property Committee and the facility maintenance personnel to maintain all church property in good condition.
B. Authorize necessary repairs to be done in the most economical manner and within the limitations of the church budget.
C. Report to the Senior Pastor and Deacon Board any extraordinary maintenance required and make recommendations for action to be taken.
D. Direct facility maintenance personnel to keep the church buildings and grounds maintained to a high standard of cleanliness and in good repair.
E. Coordinate & communicate with groups or organizations approved to use our buildings or grounds.
F. In coordination with the Property Committee, develop procedures and rules for groups using our property and see that rules and procedures are followed.
G. In coordination with the Property Committee, maintain an accurate list of all equipment, such as furniture, fixtures, office equipment, etc.
H. Stay current on all laws and regulations affecting the church and our property.
I. Monitor and oversee activities at the church for compliance of non-profit requirements.
J. Serve as the purchasing agent for all supplies and equipment.
K. Responsible to see that the building is being secured properly by closing personnel.
L. Keep all keys secure and maintain a current “Key Check-Out List”.
M. Responsible for all maintenance and repair of office equipment.
N. Maintain current instructions, maintenance contracts, warranties and servicing information for all church-owned equipment.
O. Assist deacons in negotiating the best deals with vendors and contractors; review contracts and performance of contractors and vendors.
P. Responsible for supervising all hired contractors to assure their work in done in a safe, timely, wise and fiscally prudent manner, according to the contract and in a least disruptive manner. Be sure all governmental permits have been secured and are honored.
6) Personnel Supervision:
A. Work with the Personnel Committee to develop and maintain a current Policies & Procedures Manual detailing rules, duties, functions, privileges, etc. for all personnel.
B. Keep Deacon Board and staff informed of all personnel policies and benefits such as medical and dental coverage, vacation and sick leave, and retirement programs.
C. Have a familiarity with all staff positions in order to intelligently recommend salary adjustments, promotions, etc.