Salary is commensurate with education and experience.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
Procurement Services has an outstanding opportunity for a Program Operations Specialist . This position is responsible for performing professional accounting functions, complex reconciliations, analysis and reporting of Accounts Payable General Ledger Accounts. Lead a team of two FTE who are responsible for credit card programs that support global operation, revolving accounts that support research subjects, manage unclaimed property, process payments for global operation and university payroll transactions via manual wire and ACH process. The specialist will balance efficient use of funds and general ledger reconciliation with ensuring compliance. This work performed in this position impacts financial transactions across the University.
Reporting to the Procurement Services Director of Operations, the Program Operations Specialist will contribute to the Procurement Services Culture of Service, focused on delivering value for others inside and outside the organization and across the University through customer service, operational effectiveness and employee satisfaction.
Duties and Responsibilities:
Reconcile Accounts Payable general ledger to ensure compliance with GASB and State Accounting regulations.
Lead staff of two FTE.
Interview and select applicants, conduct training, assign and schedule work, approve leave requests and time reports, conduct annual performance evaluations and recommend corrective action.
Manage escalated, complex discrepancies with Field Advance and Revolving Accounts reconciliation. Develop and implement controls and procedure for Revolving and Field Advance Accounts.
Conduct outreach and training for customers on appropriate cash management and reconciliation. Review and approve daily wire and ACH transactions processed for global support.
Develop and deliver communication to inform UW community of issues and changes in Revolving and Field Advance Procedures and compliance.
Maintain compliance with state and federal tax reporting requirements, consulting with the University Tax Office to resolve tax questions relating to the card program.
Coordinate software upgrades and other system related changes with UWIT, Procurement Services IT and/or card providers.
Provide support to Tax Manager
Supervisory Responsibilities: Supervise two Compliance Analysts responsible for credit card programs
For detailed information on Benefits for this position click here.
Bachelor's Degree in Accounting or related field. Minimum 3 years proven successful experience in the accounting or banking fields which demonstrates:
Proficiency in managing complex reconciliations
Competency using online tools for daily work and data extraction. Strong Excel and database skills. Access experience preferred
Proven analytical and critical thinking skills
Ability to work independently; problem solve, take initiative, set priorities, and work multiple priorities efficiently and effectively
Excellent written and verbal communication skills
Ability to be flexible and organized
Ability to maintain positive and professional demeanor
Strong interpersonal skills; ability to communicate in a direct, positive manner that engages dialog and resolves differences
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Supervisory experience. CPA
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.