Salary is commensurate with education and experience.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
Controller/Finance has an outstanding opportunity for a Director, Finance and Administration. Director, Finance and Administration (DFA) reports to Associate Vice President, Controller, whose units include Student Fiscal Services, Grant and Contract Accounting, Management Accounting and Analysis, Equipment Inventory Office, Financial Accounting, Banking & Operations, Treasury Operations, and Cost Accounting and Analysis.
Oversees budget development and management, shared financial services, metrics, reporting, facility management, human resource activities, and general administration for the Controller's units;
Oversees a Shared Services team that supports the central accounting unit's student and research missions and campus customers; and
Coordinates and/or supervises other administrative and financial activities common to all of the Controller's units.
The Controller's units support UW faculty with post-award research accounting, costing, and compliance; UW students with the fiscal administration of the student financial aid program (tuition and fees and aid disbursal); Banking and Accounting with cash and credit card transactions, Finanical Accounting that prepared the consolidated financial statement for the University; and the university as a whole with cash management, receivables, and cost accounting services. The DFA position and Shared Services team actively provides comprehensive support for these unit by using a Lean approach to continuously improve and streamline its business processes.
This position must have the ability to act independently and effectively, with general direction from the Associate Vice President, in compliance with University policies and procedures. This position actively engages in and supports Lean continuous improvements.
The Director of Finance and Administration position acts in an advisory capacity to the Controller AVP, the unit Directors, and various unit departmental teams, providing financial guidance and management advice. In conjunction with the unit Directors, this position develops, implements, coordinates, and monitors all administrative and fiscal services. As a member of the management team, the successful candidate will participate in the development and communication of strategic goals and will support Lean-focused continuous process improvement toward achievement of those goals.
Using a Shared Services Center approach which consolidates administrative services common to several units, manages travel, budget, purchasing, payroll, human resources, administrative functions, and other shared financial and administrative activities; coordinates tasks that are most efficiently and effectively done centrally; and oversees interaction with related tasks handled in controller's units.
Budget and Financial Management:
Coordinates the development of annual and biennial budgets for all the Controller's units with total biennial budgets exceeding $20 million, including dollars, people, and space resources; maintains and monitors budget throughout the biennium
Regularly monitors budget status to ensure expenditures are appropriate, meet University guidelines, and do not exceed budget
Creates and evaluates financial management information methods to ensure effective monitoring of all the unit's budgets and to identify essential trend data for all fund sources
Prepares supporting resource performance reports, schedules, and studies that compare the total organization to its goals
Monitors and reviews organizational expenditures against budget plan and makes recommendations on budget revision requests
Works with unit Directors to maximize use of unit resources
Identifies and analyzes problem areas and makes recommendations
Coordinates with others in EVP's Finance units regarding financial and budget matters
Human Resources Administration:
Ensures Controller's units employment practices are in compliance with University human resources policies and procedures
In conjunction with other unit leadership, creates, periodically reviews, and updates staff job descriptions
Oversees the hiring process for all of the Controller's units professional and classified staff, including posting open positions into the University's hiring system (UW Hires), and coordinating with Human Resources on new and revised positions
Leads and coordinates recruitment efforts to meet staffing requirements; retains appropriate documentation of all recruitment activity
Processes all departments' appointments, promotions, salary actions, and terminations
Shared Financial Services and General Administration:
Lead a Shared Services administrative support team that has a significant role in managing Workday processes (HR functions, and payroll oversight and maintenance) for not only the Controller's central accounting units, but also supports EVP's Finance units and EVP's administrative offices
Using a Shared Services Center approach which consolidates administrative services common to several units, manages travel, budget, purchasing, payroll, human resources administrative functions, and other shared financial and administrative activities; coordinates tasks that are most efficiently and effectively done centrally; and oversees interaction with related tasks handled in the Controller's units
Develops and maintains appropriate internal controls
Oversight of records management and retention in accordance with the State of Washington and University policies
Works with all the Controller's units to ensure all unit web sites are maintained to University and Finance and Facilities standards
Assists with internal and external communications for all units
Maintains and manages equipment inventory for all units, ensuring University policies and procedures are implemented for both purchasing and disposing of equipment
Acts as Health and Safety Officer for and/or coordinates volunteers for health and safety roles; ensures compliance with fire and safety codes and Environmental Health and Safety regulations
Creates and maintains organizational charts and unit contact information for all the Controller's units
Creates and maintains authorized access records for all the Controller's staff for all institutional UW systems
Assists with coordination of conferences/workshops delivered by the Controller and the units
Coordinates on-boarding and orientation for new employees within the Controller's units
Analyzes space needs of each unit regularly and makes recommendations on allocation of space
Regularly reviews renovation and maintenance needs of space, prioritizes needs with senior leadership, and works with appropriate University units to schedule work and when necessary, secure project funding
Coordinates space moves, remodels, and other facilities needs for the buildings occupied by the Controller's unit staff
Metrics and Reporting:
Coordinates with and/or supervises the unit's Financial Data Analysts. Responds to individual unit needs to develop, refine, and provide data to facilitate efficient business processes and continuous process improvement.
Facilitates and communicates metrics, and reports on productivity and improvements to ensure alignment with Financial Management's strategic plan
General and Other:
Uses a Lean approach to continuously improve and streamline business processes
Participates and engages staff to participate in Financial Management's Employee Development Program
Other duties as assigned
For detailed information on Benefits for this position click here.
Bachelor's degree in Business Administration or related field and a minimum of 4 years of management-level experience in a complex organization, preferably in higher education
Demonstrated administrative, financial, organizational, and problem-solving skills, and demonstrated ability to lead in a complex, progressive organization
Excellent oral and written communication skills, including expertise in making public presentations
Sensitivity and the ability to work within a diverse workforce and community
Proficiency in Word, Excel, and database software
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Certified Public Accountant and / or strong accounting experience
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.